App of the Week: QuickBooks

November 27, 2023
App of the Week: QuickBooks

This week, we're taking a closer look at QuickBooks, a suite of accounting and finance solutions designed for small and medium-sized businesses.

What is QuickBooks?

QuickBooks, recognized primarily for its bookkeeping software, extends its capabilities to offer a diverse suite of accounting and finance solutions tailored for small businesses. Let's explore some prominent examples:

  • QuickBooks Payroll: Whether opting for a self-service or full-service solution, this feature facilitates seamless payroll management for businesses, enabling payment to up to 50 employees via cheque or direct deposit. The full-service package even automates the calculation and filing of year-end W-2 tax forms for local, state, and federal taxes.
  • QuickBooks Commerce: This application consolidates your orders and inventory onto a central dashboard, providing real-time insights into every order. Highly scalable, QuickBooks Commerce allows you to swiftly integrate new sales channels, construct B2B commerce platforms, and seamlessly connect with online marketplaces.
  • QuickBooks Online: Keep your accounting books in the cloud with QuickBooks Online, providing accessibility from anywhere at any time. This service not only ensures cloud-based bookkeeping but also includes robust invoicing capabilities.
  • QuickBooks Live: Engage with expert bookkeepers through QuickBooks Live, partnering to address all your bookkeeping needs. This feature offers personalized support to enhance your financial management.
  • QuickBooks Payments: Simplify payment processes with QuickBooks Payments, allowing the generation of pay-enabled invoices, setting up recurring invoices, and facilitating on-the-go digital payments. Customers can choose their preferred digital payment method, ensuring flexibility.
  • QuickBooks Time: Efficiently track billable hours for employees, clients, or projects using QuickBooks Time. The integration with QuickBooks Payroll and Payments ensures a seamless experience in managing time-related data.

All these applications seamlessly integrate with each other and the core QuickBooks accounting software, creating a comprehensive accounting and payments ecosystem tailored for the unique needs of small and mid-sized businesses.

How QuickBooks Works

QuickBooks offers flexibility in its approach. You don't need to sign up for all services simultaneously. Instead, you can start with a single app, such as accounting or payroll software, and add others as your business expands. Should you outgrow a particular service, the option to remove or upgrade it remains at your discretion.

A typical QuickBooks setup might unfold as follows: begin by signing up for the accounting software, enhancing customization by adding QuickBooks Live. As your business expands, the incorporation of full-time employees, contractors, and freelancers becomes seamless. Subsequently, services like QuickBooks Payroll streamline monthly payments, while QuickBooks Time ensures accurate tracking of billable hours. This modular and scalable approach allows you to tailor QuickBooks to your evolving business needs.

Key Features

QuickBooks offers a set of features tailored to the requirements of businesses:

  • Invoicing: Facilitate the creation of professional invoices and simplify tracking outstanding amounts.
  • Bills & Expenses Tracking: Connect your accounts for automated expense tracking.
  • Employee Time and Expense Tracking: Streamline time tracking and manage billable expenses.
  • Online Payments: Accelerate cash flow by accepting online payments directly within the app.
  • Payroll: Streamline payroll processing with automated calculations and scalable plans.


QuickBooks provides different plans to accommodate various business requirements:

  • Simple Start: €17 per month
  • Essentials: €25 per month
  • Plus: €35 per month

Use Cases

Let's explore how businesses leverage QuickBooks:

  • Create and send invoices: Generate invoices effortlessly and track outstanding payments.
  • Track bills and expenses: Automate expense tracking by connecting your accounts.
  • Pay bills online: Streamline payments directly within the QuickBooks platform.
  • Customize expense classifications: Personalize expense categorizations for accurate financial reporting.
  • Print financial statements: Access a variety of financial statements for printing or sharing.
  • Track employee time and expenses: Monitor hours worked and billable expenses efficiently.
  • Monitor project profitability: Gain insights into project performance for informed decision-making.
  • Manage payroll: Simplify payroll with automated calculations and scalable plans.
  • Track inventory: Automatically update inventory details for accurate record-keeping.
  • Simplify taxes: Allow QuickBooks to handle tax calculations for a hassle-free tax season.
  • Accept online payments: Enable customers to pay digitally for accelerated cash flow.
  • Scan receipts: Upload and organize receipts in real-time using the mobile app.
  • Track mileage: Record and track business-related mileage for comprehensive expense tracking.
  • Connect your apps: Integrate seamlessly with other business applications for enhanced efficiency.
  • Perform accounting tasks on the go: Access and manage accounting tasks anytime, anywhere.
  • Collaborate with a QuickBooks ProAdvisor: Receive expert guidance and collaboration.
  • Manage sales taxes: Simplify sales tax management for compliance and accurate reporting.


One of QuickBooks' strengths lies in its seamless integration with other applications. This ensures a well-rounded accounting and payments ecosystem for your business.These are our top integrations for Quickbooks

  • Salesforce: Integrate QuickBooks with Salesforce for personalized marketing tools, deep customer insights, and task automation.
  • Payments: Integrate payment processing to receive payments directly in QuickBooks, whether online, desktop, or through POS.
  • WooCommerce: Connect QuickBooks with WooCommerce for an easy-to-configure payment gateway, automatic tax calculations, and streamlined online store management.
  • Shopify: Integrate QuickBooks with Shopify to keep track of inventory, monitor orders, analyze customer data, and streamline payment systems.
  • HubSpot: Collaborate QuickBooks with HubSpot for a suite of sales and marketing tools to enhance customer relationships and advertising campaigns.
  • Amazon: Integrate QuickBooks with Amazon to import and categorize business sales seamlessly.
  • TSheets Time Tracking: Use TSheets within QuickBooks for precise and automated time tracking, especially beneficial for businesses with hourly employees.
  • Expensify: Connect QuickBooks with Expensify for automated expense management, customizable expense categories, and real-time data synchronization.
  • PayPal: Seamlessly sync PayPal with QuickBooks for an integrated payment processing and invoicing system, minimizing manual data entry.

Accessibility and User Experience

QuickBooks understands the importance of accessibility. With cloud-based solutions like QuickBooks Online, you can manage your financial data anytime, anywhere. The user-friendly interface enhances the overall experience, making finance management a breeze.

QuickBooks in Comparison to Xero

The choice between Xero and QuickBooks depends on your business's specific needs and preferences. QuickBooks shines for its user-friendly interface and inventory management, making it an excellent choice for small businesses. Conversely, Xero's strength lies in project profitability tracking and multicurrency support, catering to businesses with a global footprint.

Before making your decision, carefully evaluate your business requirements and consider the unique features each platform offers. Whether you opt for the simplicity of QuickBooks or the versatility of Xero, both platforms are powerful tools that can contribute significantly to the success of your business.

To read the full comparison. Click here.

In conclusion, QuickBooks is not just an accounting tool; it's a strategic partner for your business's financial success. Whether you're a freelancer, a small business owner, or part of a growing enterprise, QuickBooks offers tailored solutions to meet your unique requirements.

Remember, the journey to financial efficiency begins with the right tools. QuickBooks might just be the game-changer your business needs.

Ready to take control of your finances? Sign up for QuickBooks today and witness the transformation in your business's financial landscape.

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